Send the details you know
To request a custom folding fan quote from FoldCool, send the intended use, quantity, design and delivery destination. A sketch or reference image is enough to start the discussion.
Separate fixed requirements from flexible choices. Mark the arrival deadline, final wording and any required dimensions, then tell us which materials or packaging details you would like help choosing.
A reference photo shows the look you want. Identify the features to match and provide known dimensions, materials and reverse-side requirements separately.
Include details that change the quote
| Detail | Make it clear |
|---|---|
| Quantity | Give the total and the quantity for each artwork version. A mixed total may not meet a minimum per design. |
| Size and construction | State closed length with units, plus known frame and fan-surface materials. Otherwise ask for a recommendation. |
| Printing | Identify front and reverse designs, whether both sides are printed and any named color reference. |
| Packaging | Say whether you need bulk protection, individual sleeves or gift boxes, and whether each fan should arrive packed. |
| Delivery | Give the full address and postal code, required arrival date and any receiving restrictions. |
| Artwork status | Attach current files and label draft wording or unfinished details. |
A budget range helps us assess suitable options. Say whether it covers fans only or the complete order including packaging and transport.
Copy and complete this email
Send to info@foldcool.com. Replace the brackets and delete anything that does not apply.
Subject: Quote request — custom folding fans for [use or event]
Hello FoldCool,
Please quote [total quantity] custom folding fans for [use]. We need [quantity per artwork version].
Fan: [closed length and units, surface material and frame material, or “please recommend a suitable construction”].
Artwork: [one or both sides; attached file names; any color reference]. [These files are final / these details are still draft].
Packaging: [bulk protective packing / individual sleeve / gift box]. Please state whether individual packing is included.
Delivery: [full address, postal code and country]. Required arrival date: [date]. Receiving restrictions: [if any].
Please include the proposed specification, minimum quantity per design, unit and total price, any setup charges, sample type and cost, sample-making time, bulk production time, and shipping options with exclusions. Please also state quote validity and payment terms.
Fixed requirements: [list]. Flexible details: [list]. If an alternative would suit this quantity or budget better, please quote it separately and explain the changes.
Thank you,
[Name / company]
Compare the replies side by side
Copy the answers into a simple table. Use “not stated” for missing details so an omission is not mistaken for an included service or a zero charge.
| Check | Supplier A | Supplier B |
|---|---|---|
| Fan specification and quantity per design | [Quoted details] | [Quoted details] |
| Artwork versions and printed sides | [Included] | [Included] |
| Setup and sample charges | [Amounts and conditions] | [Amounts and conditions] |
| Packaging and packing labor | [Included work] | [Included work] |
| Making time and shipping estimate | [Separate estimates] | [Separate estimates] |
| Delivery endpoint and exclusions | [Address / excluded charges] | [Address / excluded charges] |
| Total for the same scope | [Confirmed total] | [Confirmed total] |
If one reply offers paper and the other fabric, ask for matching specifications before judging the price difference. The same applies to one-sided versus two-sided printing and loose packaging versus packed fans.
For a cheaper alternative, ask which requirement changes and whether you can review a relevant sample. For an urgent order, compare the expected arrival plan as well as the production time. FoldCool’s typical sample making is 3–7 days and bulk production is 7–15 days, with shipping separate. Confirm the schedule for your order.
Confirm the final quote and specification
Send us one short follow-up listing any unanswered points: reverse printing, packing labor, delivery endpoint or another missing charge. Confirm whether each item is included, charged separately or not required.
Keep the final specification, artwork, quantity split and packing requirements with the accepted quote. Mark earlier files as superseded.
If a requirement changes afterward, confirm the revised price and schedule before relying on the original offer. The accepted specification and order terms should state what will be supplied.
